When selecting the software for your board ensure that it comes with everything you need. It is important to choose an application that allows all members to easily communicate and have secure access to documents. It is also important to consider how the software is able to increase the efficiency of the board and effectiveness.
The ideal software will incorporate all aspects of meeting management, including agenda creation, scheduling, attendance tracking, task assignments and minutes taking, all in one package. It will also include features like document storage, reporting and mobile accessibility. It should be able to be customized to meet your organisation’s specific needs.
You should look for a transparent system of pricing with no hidden charges. Find out what it will cost to create additional committees or groups as well as for ongoing training at all levels. You should also evaluate the vendor’s support and customer service. Check if they offer a trial to see how the product performs on your board.
Before choosing a board portal software, decide what are your organisation’s’must-have’ items, such as note taking on boards papers or secure document storage. This will help you narrow down your options and choose the most suitable solution for your budget. It is also important to pay attention to how the company approaches cybersecurity and how it protects your data from hackers. Specifically, you should determine if they employ secure redundant server locations, solid retention policies, and third-party security audits.