A virtual board meeting is an excellent method of conducting a boardroom discussion with remote participants. These meetings provide a cost-effective alternative to face-toface meetings and can be used in conjunction with regular board meetings that are physically necessary. Virtual boardrooms can be used to enhance the involvement of remote directors, reduce paper work and manage meetings more efficiently. Additionally, the use of paperless meetings will reduce the cost for board members by eliminating printing costs and reducing travel expenses.
To make your digital board meeting a success, begin by testing the software with people in person prior to the actual meeting. This will ensure that everyone is familiar with the software and can follow the instructions without difficulty. The meeting should also be scheduled at an hour that is suitable for all participants, allowing them to avoid distractions and remain focused. It is ideal to hold the meeting via video chat so that all directors are able communicate with each other as well as see the speakers.
It is important to prepare for your online board meeting, and to create an agenda in advance. This will save you time during the meeting and allow you to concentrate on more important items. You should allow enough time for discussion of every item on your meeting agenda. In addition, you must set the tone for the meeting by adhering to board rules of conduct for meetings. For example, be sure to mute yourself when you are not speaking and try not to interrupt the conversation with personal remarks or questions.