Board governance is oriented around the schedule of regular meetings. No matter if it’s quarterly, bi-monthly or monthly, board meetings help the leaders carry out important tasks in the context of annual strategic responsibilities, such as policy & compliance, budget & audit, appointments and elections.
A quality board portal provides an intuitive, user-friendly way for board members and administrators to access meeting materials and other documents from any location and any device. This makes it easier for the board to hold productive meetings and plan for them.
Board portals are not just a great way to prepare for meetings as well as a secure and convenient way to save and share documents. With centralized storage of documents, directors not have to sift through the sea of email attachments just to find the information they require. The top board portals provide advanced security features to make it harder for criminals to gain access to sensitive data. This includes 256 bit AES encryption, multi-factor authentication, and GDPR compliance.
There are a myriad of board management software on the market but not every one is designed the same. It is crucial to consider different options when choosing the best option for your business. During demos, ask prospective vendors about their ease-of-use features and how you can get started. There isn’t time to spend acquiring a new tool.
Also, you should take into consideration the pricing model of a vendor and whether they charge for administrators and users training, or for the amount of storage of data. Some offer a free trial period that will help you determine if the service is right for your organization.