Board meetings in person provide more opportunities for conversation and non-verbal signals that aren’t easily replicated in a virtual environment. With a little planning and effort nonprofits can still have an effective meeting environment when changing to a digital format.
Virtual board meetings can be equally productive as in-person sessions if you are following best practices. To ensure that your meetings are engaging and productive take a look at these suggestions:
Comprehensive Preparation
Virtual meetings require more thorough planning process than in-person sessions. A detailed agenda, with clearly defined discussion topics and time limits for each topic should be made available prior to the meeting to ensure directors can conduct research on any information they require and prepare questions or suggestions prior to the meeting begins.
Make sure you have meeting materials available early
It’s easy to lose focus in a virtual meeting if you’re able to check your email or social media. It is important to send out all meeting materials, documents, and information at least one week before the meeting. This will ensure that participants don’t wasting time during meetings and allow them more time to participate in discussions and make decisions.
Use a virtual board-management software platform like OnBoard to grant your board members access to all the necessary materials and resources before the meeting. You can eliminate the distractions that can arise from connectivity issues and technical issues, which can make meetings unproductive or even stop. To avoid problems like these, ask your board management software provider to test all the equipment and connections for each participant before the meeting.
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