A board portal is specialist governance software that safely and securely provides digital board packs to directors and their organization’s secretariat. They are automated and streamline to facilitate better collaboration with enhanced discussions and decision-making. They also help to align all stakeholders in the same strategic direction.
They also save time and money by reducing printing, couriering, email, and the cost of preparing meetings. Board members can access board documents and communicate with each other via a secure, in-app communication system, even find if they are not in the office. They can prepare for meetings online, sign documents online, and within the app and use the video conferencing feature to join virtual meetings when they’re not able to attend in person.
What should you look for when selecting a portal for your board
When choosing a board portal vendor, ask potential providers to show you their demos and provide detailed exhaustive troubleshooting tips on their site. You should get an exact quote that covers both the upfront and ongoing costs. Pricing models can be different and may be determined by a flat fee, per feature or by the number of users. Therefore, it is important to evaluate them.
Security is the most important aspect of a good board portal. It should be able to secure all data in transit and in rest and offer specific restrictions on access and authentication rights. It should also have a disaster recovery plan with a guarantee of uptime and undergo regular external audits in order to ensure availability, privacy, and integrity.